Note: This document applies only to CBS Navicert. If you are using CBS Classic please Click Here
If you do not have CBS Navicert version 3.86 or higher you will need to check for updates before you can continue.
If you use CBS Navicert, please follow these procedures to adjust the Chiropractic Fee Schedule.
You will see:
The April 1 2010 update will erase your fee schedule and replace it with a new database. This was necessary to accommodate some of the recent changes.
If you have any billings left to do from prior to April 1, 2010 please click the "Before Apr 01, 2010" button at the bottom left hand corner of the screen. Make any adjustments to the fee schedule you need. For example, add in Massage therapy or nutritional support or adjust the co-payment amounts as required.
Now click the "On or After Apr 01, 2010" button and continue. Here you can make any adjustments to any existing rates. You can also add in new rates for Massage or nutritional support or modalities, etc.
Navicert can now support multiple rates for each code. For example, you could have a standard office rate, a senior rate and a family rate for the 5U code. In addition, each doctor in the office can have a different rate for each code.
You can display rates for just one agent (ie WCB) by clicking the Agent drop down and selecting the desired agent.
Navicert now allows you to set rates for each doctor independently. To see the rates for one specific doctor click the Doctor drop-down at the top of the screen.
You can add additional Agents by clicking the Add new Agent button.
You can adjust the GST and PST rates at the bottom right corner of the screen. 5% would be represented as 0.05.
Add/Edit Rate Plan
You do not have to allow multiple rate plans. This step is optional.
If you wish to have multiple rate plans (Family, Senior, etc) first you must create your rate plan names.
Click the Add/Edit Rate Plans button. You will see:
Enter each plan name then click SAVE. You are not limited to the choices listed above – they are only for example purposes.
Note that the use of Rate Plans is optional and the amounts used in this document are for the purposes of example only. Each office will need to set rates and plans individually.
Editing Individual Codes
You may now Add, Delete or Edit each individual code as you wish. To delete a code click the code then click the Delete Code button at the bottom of the screen. To add a new code click the Add New Service Code button. To adjust a code, simply click the code then click the Edit Service Code button at the bottom of the screen. You may also double click the item on the screen to edit it. When you do, you will see:
Note that the use of Rate Plans is optional and the amounts used in this document are for the purposes of example only. Each office will need to set rates and plans individually.
Description of Fields
Code: Any combination of numbers or letters – only 4 letters long.
Description: The description of the code – this will be printed on invoices and receipts.
Doctor: Each doctor can have his own individual rate within the office. If you use “All Doctors” then the rate you enter will apply as the office default rate. If you select an individual doctor, then the rate you enter will apply only to that doctor and will override the default rate entered under “All Doctors”.
Insured: This is the amount to be billed directly to a government agency such as SGI, WCB or MSP. The word “Insured” does not apply to a patient’s personal coverage such as Blue Cross or a work insurance plan. If the service is not insured this amount should be zero.
Default Co-payment Rate: This is the amount of the payment the patient will pay for the service.
Rate 1 – 4: These rates will be applied when you select a payment plan other than the Default Office Rate (See Add/Edit Rate Plan above).
PST and GST: If you click YES the system will bill PST and GST in addition to the fee listed.
Units: If you click YES the system will allow multiple units of this code. For example, if you were to enter a code for nutritional supplements you would want to set Units to YES to allow the patient to purchase multiple bottles.
Changes to the Chiropractic Billing Form
You now have the ability to select the Rate Plan from a drop-down (in the picture above the Senior Rate Plan has been selected and the Senior Co-payment Rate has been used). Note that the use of Rate Plans is optional and the amounts used in this document are for the purposes of example only. Each office will need to set rates and plans individually. These Rate Plans (ie Senior, Family, etc) were described above in this document.
There is now a Units column. You may enter multiple units – for example, if you sell 3 bottles of vitamin supplements to a patient you would enter 3 in this column. Please make sure you have allowed units to be charged (see Editing Individual Codes above).
The Chiropractic Billing form now has columns for PST and GST. These amounts will automatically be calculated if you have indicated you wish to charge PST and GST (see Editing Individual Codes above).